Category Archives: Legal marketing

Ratings of social media in professional services firms – are they really a good measure?

Living Ratings recently published its League Tables about accountancy and law firms’ use of social media. While this includes a good overview of Deloitte and Evershed’s activity (as the top scoring accounting and law firm respectively) do these league tables really mean anything?

I have to admit, I’m sceptical.

The introduction does say the tables are looking at the maturity of social media output but that doesn’t appear to be the only thing being measured according to the measurement categories. Sure, you can look at the types of content firms are sharing but that’s not the sole purpose of social media.

I also wouldn’t be so quick to jump to the conclusion that your own ‘branded content’ is better than curating third party content. In reality, both have a role to play. Both (provided the content is good, timely and relevant) help to position you as someone/a firm who’s up with the issues and an added advantage of sharing others’ content is the ability to build relationships with those people.

You can’t measure what you don’t know

It’s really hard to measure how well any firm is doing without understanding their objectives (likely to be multiple) and the extent to which their activity has helped them achieve these. Measures should be tied to objectives and will be different for different firms (and parts of a firm).

Looking at it from a BD perspective, my questions would be:

  • how many and what quality leads has each firm generated through its social media activity?
  • what’s each firm’s ratio of leads to conversions (compared to what it was previously) 
  • how much revenue can each firm directly or indirectly attribute to its social media activity? 
If you want to know what you should/could measure, I recommend you read Olivier Blanchard’s book: Social Media ROI. For my take on what you should measure (largely influenced by Olivier) read Measuring Social Media ROI in Professional Services Firms

While there are certainly things that firms can (and should) do at a firm level, such as graduate recruitment, the vast majority of things from a BD and marketing perspective should be tailored to each audience. 

That means more will be done at a practice group, key client and industry sector level.

And at an individual level.

Where the rankings fall down in my view

While the rankings do (sort of) take into account activity at a practice group and industry sector level they pay no attention to what individuals within firms are doing.

I say ‘sort of’ because the ratings do look at such things as how many Twitter accounts a firm has but they then rely on the firm’s Kred score to evaluate performance.

Unfortunately, a firm’s outreach score increases if they RT other firm accounts within their main one (which some of the firms do and it’s good that they’re coordinating things but it’s hardly a measure of how effectively they’re engaging with others).

The league tables also look at the number of social media channels a firm is using in order to assess brand presence. I’d hope that, unless there was a clear rationale for using all 10 platforms mentioned, firms would use fewer platforms well, rather than trying to do everything…

and that they’d focus on being present in the same places as their target audience(s). I do accept that different parts of the firm will be looking to do different things but that’s another reason why I don’t think you can bundle activity together in one league table – surely there should be one for graduate recruitment, one for BD etc if you want to go down that route.

Why activity at an individual level is so important

Measuring activity at an individual level is hard given the thousands of employees in large firms. However, it’s in this last area that I believe firms need to focus their efforts if they are to find, connect with, and help prospects and ultimately generate leads and new business meetings. 

Social media is about networking. It’s about building relationships one by one and that can only really be done at an individual level. It’s your people who need to be active and who need to be acting as a firm’s ‘social sellers.’

That’s how you can focus on helping others.

That’s how you’ll uncover opportunities.

That’s how you’ll generate leads.

And, that’s how you’ll set up new business meetings.

So, while league tables are nice to see (and it’s good to see the examples of what firms are doing) do they really show how well a firm’s social media efforts are working?

I don’t believe so.

How about you?

Image courtesy of Stuart Miles at Freedigitalphotos.net

 

 

 

 

 

Why GC’s are too busy to go looking for your content and what you can do about it

Last week Greentarget, Zeughauser Group and Inside Counsel launched their 2013 in-house counsel new media engagement survey. It’s great to see a survey focused on in-house counsel’s use of social media because it helps inform lawyers in private practice about where they should invest their efforts.

There are some encouraging stats, which you can view in the survey itself or in one of the great summaries put together by legal marketers in the US (see end of this post for links to these).

However, one particular paragraph really interested me:

“Our 2013 survey data affirms that a growing number of in-house lawyers
are consumers of professional content rather than contributors to it. They
generally read blogs rather than write blogs, and they read others’ LinkedIn
posts much more than they broadcast their own thoughts, analyses, or job
notes. This approach, likely, is because in-house lawyers, unlike their law firm peers, aren’t looking to promote themselves, so there is little upside for them to post information.” 

I don’t doubt that’s part of the reason, BUT when I spoke to over 40 general counsel in New Zealand last year what they made clear time and time again is that they’re too incredibly busy.

When are in-house lawyers likely to go looking for information?

As the Greentarget survey states:

“…specific sites and networks are used to accomplish tasks and reach goals.”

That’s a key point.

General Counsel are only going to go looking for information if it will help them get something done so that they can get on with their day.

They want to be able to access relevant information and analysis quickly.

And that’s why many of those I spoke to in New Zealand still prefer email, particularly when content is aggregated. 

It’s the push rather than the pull. I find that a lot of social media requires me to go out and mine through it to find what’s good. Whereas email makes information accessible. You can scan it and it doesn’t feel like you have to spend so much time.”

Some in-house lawyers in New Zealand acknowledged that Twitter makes it easy to access information on the go – which is attractive for the growing numbers using mobile phones and tablets for work purposes. The Greentarget survey (379 respondents) found:

  • 53% of respondents read the daily general business media on their smartphones, 
  • 39% on tablets, and 
  • 23% on a mobile app. (n.b. some of these read on more than one device hence the percentages are greater than 100%).

It will be interesting to see if Twitter becomes more popular amongst in-house lawyers going forward as only 14% of respondents had accessed it either in the last 24 hours or the past week and only a handful of those in New Zealand used it frequently. 

Those in New Zealand felt that LinkedIn could be useful PROVIDED their connections post relevant content. In other words, it’s a catch 22 situation. If lawyers in private practice posted more good content, in-house counsel would spend more time on the social network. Interestingly, in the Greentarget survey 40% of respondents had used LinkedIn in the past 24 hours and 27% in the last week. Of these, 61% used it for news and info (which possibly suggests those in their networks are more active than connections of in-house lawyers in New Zealand). The main reasons cited for using LinkedIn by respondents to the Greentarget survey were connecting with in-house colleagues (70%), connecting with business and industry leaders (66%), accessing news and information, and connecting with outside counsel with whom they work (60%).

One of the verbatim comments in the Greentarget survey: “Value is currently limited by the over-abundance of “noise,” but the greatest value is in news and the too few thoughtful opinions” also supported sentiment from in-house lawyers in New Zealand who feel there’s a lot of over-simplified content: 

“[law firms] seem to think if they’re firing something out it’s worthwhile but actually it’s not particularly useful.”

What can lawyers in private practice do to help their in-house colleagues?

  1. Focus on producing and curating content that will help in-house lawyers with specific issues they’re facing (or will be likely to face going forward) or that will answer their common questions.
  2. As well as distributing that content via usual means ensure you upload it to aggregators such as JD Supra or Lexology (or blog on a network such as LexBlog) and/or send it to your National/State in-house lawyers association if they collate content. It’s easier for in-house counsel to look through one email containing content that’s been aggregated by a trusted source than it is to go actively hunting for information.
  3. Produce your content in various formats – written, audio, video to allow in-house counsel to choose how to consume it.
  4. Ensure your blog/website and articles are mobile friendly so that in-house counsel can consume on the go.
You’ll know you’re hitting the mark if the average time spent reading your blog posts or articles increases and/or you notice that people are scanning most of the way through. 

How else do you think lawyers in private practice could help their in-house colleagues? 

Good summaries of the Greentarget research:

Nancy Myrland – Summarized: The 2013 In-House Counsel New Media Engagement Survey 

Lindsay Griffiths – It’s here! A look at the 2013 In-house counsel new media engagement survey

Adrian Dayton – Social Media Use by In-House Counsel at All-Time High 

Image courtesy freedigitalphotos.net

 

Law firms as social enterprises: breaking down traditional barriers?

If you asked a law firm marketer (and probably a number of managing partners) the things they’d really like to achieve within their firms, I bet the following would appear on their lists:

  • Break down silos.
  • Increase cross-selling.
  • Get information and knowledge out of people’s heads and into the firm.
  • Be able to easily find and access those with the right expertise to assist a client or help win some work.

I haven’t worked in a law firm that hasn’t been doing something in at least one of these areas. But are they using internal social media tools such as Yammer and IBM Connections to help them? Certainly some do use these tools but I wonder whether they’re harnessing them to their full potential?

The likes of PwC have used collaboration tools for years. Perhaps this goes some way to explaining why they are one of the most successful professional services firms around. So, why aren’t more firms fully embracing the technology to enable them to build stronger, more efficient and more profitable businesses?

Vaughan Rivett on LinkedInVaughan Rivett is a social business consultant. Prior to this he was a social business, portals and collaboration specialist at IBM in New Zealand. While there he witnessed the power of the social enterprise, and is now an authority on how to make social technology work within an organisation. I spoke to him about ‘social businesses’ to find out what they are and how becoming one could benefit a law firm.

What is a social business?

It’s essentially a people business. A business that looks at ways of better utilising the expertise within the organisation using social tools to collaborate.

Three traits characterise a social business:

  1. Nimbleness – allows the organisation to change in response to client behaviours. This is something larger organisations typically struggle with. Social tools give them the ability to react as quickly as a smaller firm.
  2. Transparency – from the top down. This ensures employees clearly understand the business objectives and have access to the information that will help them to better do their jobs. This type of business stops people from hoarding information. The people who are most valued are those who share information.
  3. Engagement – creating an exceptional work experience for employees and clients/customers where reward and recognition is for those who share what they know. 

What types of businesses would benefit from becoming social and harnessing social technology internally?

The answer is almost any. The more people you have, the quicker these tools will be useful to you. Social tools are particularly good for:

  • silo’d businesses – those silo’d by practice group, geography or by remote working.
  • organisations that need to modernise due to disruptive technologies.
  • organisations wanting closer relationships with clients or who want to be able to better collaborate with their clients.

[Sounds perfect for law firms to me! ]

How do you make this work?  

It’s important to create a culture of sharing from the top so that this feeds down. As Peter Drucker said “culture eats strategy for breakfast” so if your culture doesn’t support this way of working, it’ll be a hard slog. Executive sponsorship is crucial.

It’s then about enabling people to make use of social platforms and making it easy for them to do the right thing. If the leadership team leads by example, e.g. putting minutes and files onto the social platform, others will follow.

Linking the firm’s reward and recognition system to this also speeds up adoption. It’s important, within social businesses, that employees are recognised for their expertise. The more they share, the more they build their profile internally, and the more others’ understand their skills and experience and when they might be a good person to talk to about a specific issue or topic.

IBM awarded “social badges” to increase employee adoption rates of its social platform. Initially staff were rewarded for really simple tasks such as setting up a Twitter account, Tweeting something, or having a conversation on Twitter. They could then advance to gaining badges for things such as solving a business problem. For example, if someone has put out a message saying “I need help with this sale because of X, Y and Z” then those responding would get a badge.

What ROI can firms expect?

There are a multitude of benefits:

1People are able to do the same work in less time. McKinsey’s “Reaping the Rewards of Enterprise Social” report, released in July 2012 ”estimates that social technologies could enable an interaction worker to boost his or her productivity in performing communication tasks by 25 to 35 per cent.” 

McKinsey studied four sectors in detail (one of which was professional services) and ”estimate that the equivalent of $900 to $1,300bn in total annual value can be unlocked through the use of social technologies. Two thirds of that value would arise from improved collaboration and communication within organisations.”

That’s pretty compelling.

Vaughan explained that, when he first started at IBM he was getting up to 300 emails per day. By the time he left he was only getting 6. He’d spend the equivalent time on their internal social platform but got more done and got better information from colleagues. 

2. The firm is creating reusable assets. Posts are permanent and can be referred to years down the line. This helps new joiners get up to speed quickly and prevents know-how walking out the door when someone leaves.This is a massive challenge for New Zealand businesses.

As the babyboomers retire, they take masses of knowledge with them. Social technology enables firms to plan for succession and get information out of people’s heads and into the organisation.

Firms can, if they wish, create a community for a client to ensure everything relating to the client is in one place and that historical information is not lost. This would make the job of client relationship managers’ so much easier as they would know who who’s talked to who and what their discussions were.

3. Employees have access to one source for the truth. Because information sharing is encouraged, everyone knows what is going on. They can quickly and easily access the facts, which prevents Chinese whispers.

4Firms are able to pull in experts from around the organisation for a particular project/matter and unlock hidden opportunities to communicate or collaborate. They’re also able to keep any external resource they’re using on a project up-to-speed.

5. There’s increased innovation. Firms can crowdsource ideas employees would like to see implemented. Others can then develop these ideas so that,  if management decides it’s something to pursue, it’s simply a question of rolling it out. A good example of this is mystarbucksidea.com (where Starbucks customers can submit ideas for consideration by the company.)

6. There’s a better work experience and increased employee engagement which, in turn leads to better client engagement.

According to Sandy Carter, Vice President Social Evangelism and Sales at IBM ”social and collaboration tools really allow employees to connect with their peers, create communities, and crowdsource to find the best answer to problems and challenges together.” She cited a report which found that 70% of prospective employees ask ‘will you let me use social tools if I come and work for you?’ If the answer is no then almost 80% of these people would take a lower paying job elsewhere.

The external evidence is compelling. This way of working can help organisations to build a competitive advantage. In the current legal climate, it’s those firms that look to do things better and differently that will come out on top. This could be a good place in which to invest time and energy.

It’s good to know that there are experts like Vaughan out there who can help firms really leverage social technology within their organisations and reap the rewards.

Does your firm use social technology internally? If so, how’s it helped from your perspective? 

Related articles:

McKinsey Global Institute: Reaping the rewards of enterprise social

SAP Community Network: Escape from the inbox: How one team reduced its email workload by 90 percent

Steve Farnsworth: Customer engagement starts first with employee engagement

Image courtesy of Kromkrathog at Freedigitalphotos.net

Is creating content something professionals have to do to generate leads from social media?

…or is it enough to simply be present and have conversations?

I posed this question to members of the ‘social media for lead generation in professional services firms‘ group on LinkedIn.

What came back was that each has a role to play and should ideally work together as part of an integrated approach. Ros Morshead said;

Ros Morshead on LinkedIn

“…professionals need to share original content, as well as being present…social media interaction assumes both the professional and their target audience are technologically literate. If a professional relies on the social media band-wagon, then…the professional risks overlooking some or all of a target market.”

To get mileage from your activity you need to share it more broadly than just on social networks including on your website, with clients who will be interested etc, regardless of whether or not they are active on social networks. However, social networks can be a great source of good content.

Gihan Perera on LinkedInGihan Perera adds “I don’t think it’s an either-or or a better-worse. Have genuine conversations with some solid content backing it up. Yes, you CAN generate a lead without content backing it up (just as you can by chatting to somebody at a barbie), and you CAN generate a lead with content but no conversation (just as you can by publishing a high-quality article in a magazine…). But the sweet spot is when you have both.”

I agree with Gihan. Engaging with others is how you build relationships and gives you the opportunity to show a bit of yourself. This is important because, as Tony Vidler comments, “…people tend to do business with people whom they like and trust so it is A path to business.”

Tony Vidler on LinkedIn“However content creation is THE path to establishing credibility as an expert, or professional at the top of their game…Content curation is a strong method of delivering valuable information and resource and being seen as knowledgeable and informed.”

Content curation

In fact, given how busy professionals are nowadays, content curation is often a good place to start according to Bryn Hughes.

Bryn Hughes on LinkedIn“Time pressure/lack of time is often the biggest reason that lawyers give for not writing content…given this, surely content curation is a good place to start to help professionals (i) find their feet in social media networks and build confidence in using these channels and (ii) begin to become known (build their brand.)”

Shelley Dunstone on LinkedInHowever, it’s not enough to simply forward content with no accompanying note. Shelley Dunstone put it well when she said “Curating content is a good way to be seen as a source of interesting news, but don’t just send it with the note “FYI” – say why you think it’s interesting and relevant.”

Oli Moore on LinkedInAnother advantage of curating other people’s content is it shows you are interested in others’ opinions. Oli Moore, like others who commented in the discussion thread, believes there needs to be a mix. “After all, if all you do is create and do not curate, then for me that would show a lack of engagement and interest in other peoples opinions.”

Which brings us back to engagement.

Engagement

As Oli says, “commenting and engaging with others is paramount to engaging and creating that environment where people will come to you.”

Emma Partington on LinkedInEmma Partington believes “being present is MORE important than creating content – the content is also a bonus. Being present is what is lacking in professional services social media…especially within firms.”

She’s right. You only have to look at the Twitter feeds of some large firms to see it’s all about them. There’s often no sharing of others’ content, no conversations and, seemingly, no knowledge of anything beyond their own ‘push strategy’ tweets.

The content you share doesn’t always have to be work related. Don’t underestimate the power of the occasional personal post: People like to laugh and be entertained, and as per Tony’s earlier comment, people do business with people they like (or, I have heard it said, people do business with people like Kelly Madden on LinkedInthem.) Kelly Madden (and his firm) uses a combination of professional and personal content “We try to provide useful and educational content in our efforts to build trust and online relationships that may develop into future business…and sometimes I just post fun stuff about things that make people smile.”

The content curation versus content creation debate

Does it really matter whether the content you share is your own or someone else’s?

Sheena Sarkar on LinkedInSheena Sarkar doesn’t believe so. “I think the key is relevance to your target market. If you can tell them something that is relevant to them and that they may not have heard before, I don’t think it really matters if it is content you have generated yourself or something that you are curating/reposting.”

One way you could make use of curated content to help your clients and prospects is to create a searchable directory of curated content on your website. This would allow visitors to quickly and easily access any content of interest to them and position you/your firm as a source of valuable information.

Julie South on LinkedInJulie South said something that I’ve also found to be true, “I’ve read (& learnt from) more relevant information as a result of what I’ve discovered through social media…than from traditional teaching…

She went on to say, “Sure, it’s important to verify the varacity of each article/author but IMHO [in my humble opinion - I had to look it up!] anyone who writes their own content (or repositions – in a relevant and meaningful way someone else’s content – and cites it) earns more street cred and thus, improves their opportunities for more leads/sales.”

Why create your own content?

Despite the value of content curation there’s little doubt that creating your own content is really important if you want to establish credibility and be considered an expert on a particular subject.

Bryn Hughes on LinkedInBryn Hughes believes “Professional brands should seek to produce their own content online, as part of their marketing mix (no less as effective SEO to aid visibility in natural search!) If done well, generating original [content] does gain more traction for your brand in terms of exposure and engagement online…that hopefully aids conversions down the line.”

Greg De Simone shares how regularly creating content has helped his business,

Greg De Simone on LinkedIn“I can’t say for sure that my content has directly created a lead because all of my strategies overlap to create multiple touches in my target market. But I have noticed that since I started blogging once a week vs once every 6-8 weeks, my web traffic has doubled and my engagement on my site has increased by 25%…since I’ve began creating content, my prospects have a much better idea on what I do and it makes my sales conversations much easier (i.e. conversions have improved by about 10%).”

I find that really interesting. Does it mean that people have almost made up their minds before meeting you that they want to work with you, based on your blog posts? Is the meeting just to check whether you’re someone they’d like to work with? i.e. is it yours to lose rather than yours to win? If so, that’s a pretty compelling reason to create original content.

But professionals are busy. How can you find the time to write or video or record something on a regular basis?

You probably already have some content in the form of Q&A’s, presentations, White Papers etc. A good starting point is to re-purpose this content. As Bryn Hughes points out, generating original content shouldn’t be the responsibility of one person, “In helping to share out the workload and providing varied original content, a … firm could put out an original content strategy together that includes content from its own lawyers, lawyers from other firms (perhaps on the other side of a big transaction), key referral partners, bought in content, instruct third parties to write on their behalf, their clients…”

So, where should you start?

Social media can be daunting and it’s hard to know where to begin. I’ve always believed that you should build up your use of it in stages – start small and build out from there. It seems Bridget Greenwood agrees. She shares some brilliant practical advice to those just starting out, to stop you feeling overwhelmed,

Bridget Greenwood on LinkedIn“…Step 1 show up! Listen, engage, get comfortable with one platform first.

“Step 2 start curating and sharing other peoples content. If you just RT it or share it across networks without adding commentary you’re missing out. If you choose to target the audience who will most benefit from the content you’re resharing, then even better. This can be to individuals, as part of an ongoing group discussion, or shared with specific groups WITH your own comments added as to why you’re sharing and what your view point is.

“Step 3 it’s now not a big leap to make your comments more than one or two sentences and start creating your own content.

“Step 4 collaborate with others to create and share content (both internally at your work place and externally with other relevant professions).

“Add other platforms…as your influence on your current network grows. All that we’re really doing on social media is extending our circle of influence. Showing yourself as an authority is a great way to extend your influence and, ultimately, I believe you can do that best by following all 4 steps.”

Key findings:

- Engaging, content creation and content curation all have a role to play.

- Engaging is how you build relationships and gives you the opportunity to show a bit of yourself.

- Curating content can position you as a source of good content but the content you share has to be relevant and you have to say why it’s relevant by introducing it with your own comment.

- Creating content enables you to establish credibility and helps you get more attention/traction for your brand in terms of exposure and engagement (again, provided it’s relevant!)

- Creating content (within a PSF) should be the responsibility of lots of people.

- If you ONLY create content and don’t share other peoples, it conveys a lack of engagement and interest in others’ opinions.

- Think beyond the social network(s) you use. Share content with individuals who may be interested in it (regardless of whether they are on social networks), on your website etc. Consider setting up a searchable directory of curated content on your website.

- Build up your use of social networks in stages and follow Bridget’s 4 step process to really position yourself to generate new work.

What would you add? 

To what extent do you agree with the comments in this post? 

 

 

Case study: using video marketing successfully

Sue Viskovic runs Elixir Consulting, a business coaching firm for financial advisers.

The nature of her business means that clients have to open up and really talk about their businesses to benefit from her team’s help. Elixir has a good brand and is well known in the Australian market. However, before choosing to work with a prospective coach financial advisers really need to know that they can trust the person and have the confidence that he or she isn’t going to change things against their will.

It’s easy to break down these barriers in a face-to-face meeting, but how can you seek to demonstrate your trustworthiness and beliefs before you’ve met someone?

Sue and her team turned to video.

Because their strategies and tactics need to work for individual business owners the team realised they could only use video to share concepts and examples of what’s worked for others.

What did they do?

Sue has tried a few ways to capture video and has learnt heaps from the process.

“At one extreme we got a professional firm to do everything and at the other I’ve recorded video interviews with clients over Skype.” 

The first set of videos Sue had recorded were profile videos of the team. She got an external producer to do this and then sat off screen and asked her colleagues questions so they’d appear more natural on camera.

“I don’t like scripts. If someone is relaxed then it looks good but if they’re over-thinking it can have a negative impact. I advise people to plan roughly what they want to say and then just talk.”

Sue and her team then helped with the editing process because they know their clients and can immediately see what the powerful bits are. They reviewed the footage and told the editor the bits they wanted to use.

Now all Elixir consultants have their own camera, tripod and lapel mic. so they can record their own pieces. They send in their raw footage for a video editor to edit (Sue found someone on Elance and has worked with him for a while now. She advises others to look at the person’s credentials and ensure they have positive recommendations from others prior to hiring them).

The consultants are aware of the location they’re using and ensure there are no shadows, and that there is something of interest in the background. For example, some videos are shots of someone on a couch with a view of the landscape behind.

Sue is shortly launching Elixir TV, a more human version of their blog. Each clip is 3-4 minutes duration and provides either a tip or story to help people in their business.

She wanted an intro footage Elixir could use on every clip, with a music track. After narrowing it down to two music pieces, Sue asked her contacts on LinkedIn to vote for their favourite. She used Shutterstock.com to find an appropriate stock video to use as background to the intro segment and looked on royaltyfreemusic.com and premiumbeat.com to source the music.

“You pay for the music once and then you can keep on using it without having to pay again.” 

How is Elixir using video?

In addition to Elixir TV, the team are planning to record webinars they run and to break these down into short segments they can post.

Following a consulting session with a client, a consultant might put together a short video after covering an ‘ah-ha’ moment the client had or giving them some tips for overcoming an issue they had. They’d then send the video to the client a few days after the session to prompt them to take action and to remind them they’re there to help. Client feedback on these is really positive.

The team also record videos to send when submitting proposals. This allows them to explain why they have included certain things e.g. ‘The reason X is in the proposal is you said Y was important to you.’ Obviously, in this scenario, it’s important that no-one else can see the video. Sue and her team use Sproutvideo.com to store videos because it allows you to keep videos private and to set passwords where desired. It also has great tracking features allowing you to see how many people opened each video and how much of it they watched.

What didn’t work so well? 

Sue says, Long videos don’t work well - I fell into the trap of producing 9 minute videos because I couldn’t decide which content to leave out. Now I keep videos to a couple of minutes. If there is a lot of good content, we put the videos up as a series.”

She also wanted to ensure that when someone clicks on a video on the Elixir website, it doesn’t take them off to YouTube where they might get distracted. That’s where Sproutvideo.com comes in. It allows users to view a video within your website, and enables more control. It also has great analytics features that allow you to see how many times the video has been viewed, how much of it is viewed, right down to the countries the viewers are located in, what sites they arrived from, and what device they viewed it on.

Youtube can be a good option if you want your videos to be found by people searching on your topic. If you do want to put something up on YouTube, Sue advises unticking the box  to automatically allow the video flicking over to suggested sites at the end. While you can’t stop the suggestions on the right hand side from coming up you can prevent those at the end – and there’s good reason why you might want to. At the end of one of Elixir’s videos YouTube suggested viewers might want to watch a clip of two nuns in bras!

Another suggestion is to get clever with your tagging. If you put up a series of videos with the same/similar tags, you can ensure that your stuff comes up in suggested views on the right hand side.

Another great piece of advice from Sue: Be aware of your surroundings. We shot a video by the beach and in the 15 minutes we were there the wind had got up. I knew it was messing with my hair but it didn’t even occur to me that it was also messing with the sound as it hit the microphone a couple of times and we didn’t realise until afterwards. Had we checked things we would have realised this and could have turned in the other direction to stop it happening.”

What would you do differently if you were starting again now?

“I’d do more research and not be afraid to project manage videos myself. If you do decide to get videos done professionally, get the company you use to give you the raw footage so that you can use your knowledge of your clients to work out the ‘gems’ you want to keep.”

Sue has found a recent graduate who charges $350 for half a day’s work in Perth who she uses to record some videos. She’s also found a video editor she really likes in the USA via Elance so gets him to edit all internally produced videos.

Knowing little about video (I’ve self recorded a couple of pretty poor quality ones), I got so much from my chat with Sue. Her tips should give even the most video-phobic (is that a word?) of people the  confidence to put something together.

Sue’s tips:

1.Choose your format to suit your purpose. Do you need all the bells and whistles? Be mindful of the message you’re sending – it may be professional but does it also make you look too expensive?

2. If you use a professional team ask for the raw footage. You know what will be of most benefit to your clients so let the video team know the snippets they should include in the final version.

3. Give it a go. Don’t be afraid. If you can’t get good footage then don’t put the video up. It will reflect badly on you.

4. Sit to the side of the camera and ask your colleague questions so it appears more of a natural conversation.

5. Be aware of the background and any noises that may interfere with your recording.

6. Get someone else to check your footage as you can get too close to it.

7. If you’ve self-recorded, get a professional to edit your video. Elance is a good place to find people. Make sure the person you choose has some good recommendations from others.

8. Think about the different ways in which video can support your business e.g. updates on topical issues, to support new business proposals, as a summary of coaching sessions etc.

Have you used video successfully in your firm? What other tips would you share? 

Photo courtesy Paul at Freedigitalphotos.net

Social media for lead generation: top tips for professionals

If you could only give one piece of advice to a professional looking to use social media for lead generation what would it be and why? 

I posed this question in the LinkedIn group: Social media for lead generation in professional services firms, which garnered some great responses.

So, for any of you wondering how you can leverage social networks to grow your practice, here are some top tips from various group members.

Get the rest of your online presence right first

Gihan Perera on LinkedIn“Social media is a magnifying glass on your business.” says Gihan Perera,  ”People might find you first on social media, but then they’ll want to follow you in other areas – e.g. blog, newsletter, Web site – to really connect with you before deciding to do business with you. If you don’t get the other things right first, your social media efforts will merely magnify those weaknesses. But if you do get those things right, social media can help to amplify those strengths.” 

Ensure you have a website with lead-generating tools in place

Julie South on LinkedInJulie South advises all professionals to make sure they have a website first “BEFORE you jump into any social media space…it does need to be current and it MUST have lead-generating tool(s) in as many places as appropriate” 

This is vital if you are to build your contact database and manage the risks of having your online presence in third-party owned properties.

“…all the SM spaces (except YouTube) require people to be members (which means you’re excluding many potential customers who don’t play in the same space). If you’ve got all your activity happening in one of these *free* spaces and they decide to change the rules and make free suddenly become beyond-what-you’re-prepared-to-pay, what would you do then?…What’s your Plan B to put into action without missing a beat? [If you've got a website already working in tandem with your SM activity this would happen [almost] seamlessly].”

She goes on to say “…building a list (of contacts) is pretty much impossible within each SM space: the only way you can connect with people is within each space…which means your message needs to be repeated across all SM spaces to be heard (time consuming)…AND growing / building a database within any space is damn hard.”

Produce content your audience will find valuable on a regular basis

John Grimley on LinkedInIf you’re not already doing so, you might want to consider blogging, says John Grimley as an active blog will enable  a professional to “consistently demonstrate his or her expertise.He also recommends identifying “potential clients and reach out to them where you have the ability to be of assistance. Whether it’s help them achieve a commercial objective, avoid a problem, or other matter – and where you will generate revenue by assisting.

Create blogposts around those opportunities/dangers to support your outreach efforts. That’s where your offline and online BD efforts come full circle and meet each other.” 

Tony Vidler on LinkedInTony Vidler explains why producing valuable content is so vital;

“The primary benefit of social media in the marketing mix is the personalisation of the marketing, which is critically important in a vastly crowded and noisy marketplace. The average Australian consumer today receives some 3,000 marketing or advertising messages daily aparently, so cutting through that clutter can only be achieved…by providing content that engages your target market because it is relevant to them – it must inform, engage or improve them meaningfully.“ 

Getting your own online properties in order, producing content that’s going to inform, educate and help your audience, and ensuring your offline and online efforts all link together is key.

But then what?

Taking it back a step, you’ve got to be clear what you’re looking to achieve and to focus your efforts. Spend time where those you wish to engage are. If you don’t know then find out.

Have clear objectives in mind and pick your platforms carefully

Jennifer Myers on LinkedInJennifer Myers says “I have heard from a more social-media-savvy friend that Facebook can be a great lead generator for Business-to-Consumer, but perhaps not so great for Business-to-Business.” 

My view? If a lot of your prospects are on Facebook then you may want to have a presence but it may not be the best place to start. You’ll need to make that call. If you do use Facebook then don’t solely rely on your business page to bring in the work. Again, seek to create a community of people interested in a particular topic or issue and then look to build each relationship one at a time.

Build your presence slowly and be consistent

Tessa Hodson on LinkedInTessa Hodson advises busy professionals to build up their presence slowly, “…everyone is at such different stages of engagement with social media, but there is always room for more – more focus, more activity, more platforms. Trying to go from having no engagement to full engagement too quickly can be confusing for the professional and disingenuous to your audience. You risk burn out and lack of consistency. My advice…is to know where you are at, know what the next step is and take it.” 

Nicola Jones on LinkedInDon’t overcommit, says Nicola Jones “Do it right and do it consistently.” 

 

Greg De Simone on LinkedInGreg De Simone further pushes the importance of consistency, “Be…consistently active. Consistently listening for the needs of your market. Consistently addressing those needs and adding value to the market.”

Schedule time for your social media activities

He advises professionals to schedule time for their social media activities.

“I would also recommend that you schedule your social media time much like you would a networking event…If you look at social media as one large networking event and work it consistently to create opportunities to meet face-to-face (or phone-to-phone due to geography) leads will consistently follow.“ 

Interact with others and focus on building relationships

Rhetta Akamatsu on LinkedInBeing active on social networks was a recurring theme. Rhetta Akamatsu advises professionals to “Get a Twitter account and keep it active. Really interact with your followers and retweet interesting and relevant tweets from others. Don’t make every message be a commercial, but provide links to your website and other social media.”

Building relationships one-by-one is a key way to generate leads from social media. That involves getting on people’s radar,  conversing with them, helping them out where you can and seeking ways to move the relationship beyond whichever social network you’re using.

Get the basics right

But before you can really engage with others, you need to ensure that your profiles on social sites are complete and clearly position you. Otherwise people can’t easily make a call about whether you can help them and whether you’re someone they’d want to do business with.

Angus Ogilvie on LinkedIn“…the background section of your profile [within LinkedIn] is a key thing to get right, says Angus Ogilvie, “This is a superb opportunity to sell yourself and the firm. People who skim profiles will be drawn to a good background statement that outlines key skills, areas of interest and the way you do business. So often I see bland background statements that are little more than generic bullet points. It is such a lost opportunity.“ 

I’d also advise including a call to action at the end of the summary section within LinkedIn. Inviting people to get in touch with you can provide the push they need to do so.

Think like your clients

Justine Parsons on LinkedInJustine Parsons summed it up superbly;

“…remember that social media is as much about personality as it is your offering. Be sincere, be honest and be transparent. While our audience can be in the millions, look to connect one on one. One person reading your post, update or discussion can be that difference between being a success – or not…Be in the space, think like your clients think, solve their problems for them and have fun. Social media is a two way conversation that the whole room hears!” 

Which of these tips have you found most useful? 

What others would you share? 

 

 

 

 

Professional services firms: Don’t underestimate the power of the familiarity principle

The familiarity principle, or mere-exposure effect, “is a psychological phenomenon by which people tend to develop a preference for things merely because they are familiar with them.” (Wikipedia)

A few weeks ago I recommended a professional I’d never met to a contact because I was confident that person could help. Thinking about it afterwards, I realised that a couple of my ‘real world’ contacts could probably also have helped. This led me to question why I’d recommended the person I didn’t actually know.

I realised it was because I feel like I know them. This is a person I’m connected to on LinkedIn, I follow them on Twitter and they share some good content. I’ve built a rapport with them. As  a result, I have confidence in them and they were top of mind when my contact asked for a referral.

This is the familiarity principle at work.

It’s easy to see why someone travelling through Africa would choose “Coke” over the local equivalent they’ve never heard of. It’s a safe option and you know what you’re getting but…

…how can those in professional services take advantage of this principle?

It’s largely about being visible. If someone’s regularly writing articles or a blog on a topic, or is regularly quoted in the media, people will get to know their name and can make a judgement call about whether they know what they’re talking about. Over time, the person becomes more familiar and people will be more likely to contact that person over his or her competitors.

Being present on social networks, and actively engaging with those you wish to, also enables professionals to benefit from the Familiarity Principle.

How?

The more you see someone’s name, photo, content they share and comments (provided these resonate with you), the more you feel like you know them.

If you are active (in a targeted way) on social networks then you’re likely to notice that more people want to connect with you. If you then seek to build relationships one at a time, and help others out, they’ll start to trust you.

It’s at this point that the other person is usually happy to use you or to recommend your services.

Actively using social media is a great way to make the familiarity principle work for you. It’s one way to find opportunities and turn them into instructions.

7 steps to ensure you benefit from the familiarity principle on social networks

1. Ensure your profile is complete and that it clearly positions you. Be focused in terms of your profile and the content you share. Stand for something. You can’t be all things to all people so be really clear about who you help and what you help them with.

2. Every time someone invites you to connect and you accept, go back to them thanking them for connecting and ask them a question about their business.

3. Every time you invite someone to connect with you, send them a tailored invite.

4. Share at least one piece of content each week (on LinkedIn, Google+ and/or Facebook) and one per day on Twitter, that will be of interest and use to those you wish to engage. Often this will be content one of your contacts has generated. Sharing other people’s content is a great way to get on their radar and to initiate a conversation with them.

5. Comment on discussions on LinkedIn and Google+ and on relevant posts on Facebook. Aim to comment on one discussion/post per week.

6. Use the reply or direct message functionality on Twitter and the email option on LinkedIn to have conversations with others. Aim to do this at least once a week.

7. Always focus on helping others out by pointing them to information to help address a question they have or by introducing them to someone in your network they’d benefit from meeting. In terms of frequency, I aim to introduce two people in my network each month.

What else would you add? 

How’s the familiarity principle worked for you in social media? 

Image courtesy Andy Newson/FreeDigitalPhotos.net

How can professional services firms use social media to increase their tender success rate?

More often than not, professional services firms know when an organisation will be going out to tender, well before the tendering organisation issues the RFP or EOI.

They may have told you.

They re-tender every two to three years.

Or, there’ve been reports they’re looking to rationalise their spend, initiate a project etc.

Professional services firms spend a lot of time and money evaluating whether or not to pitch for work and, if so, compiling their proposal.

The enlightened ones even look for ways to tip the level playing field in their favour before the tender’s been put out.

This is where social media can really help.

How can leveraging social media help professional services firms to increase their tender success rate?

Looking at who’s on social media platforms within the target organisation will help you to identify the likely decision makers, influencers, veto-holders and gatekeepers.

You can use this information to compile your Who knows Who matrix.

You can then ensure members of your team connect with as many of these people as possible – be it by inviting them to connect on LinkedIn, by joining the same groups or communities on LinkedIn or Google+, by following them on Twitter, or friending them on Facebook (if appropriate).

You’ll likely be thinking about the key issues and considerations for the target organisation – be it in relation to a particular project they’re putting out to tender, or more broadly in the case of a panel tender.

Once you have a list, you can develop content that will be both of interest, and relevant, to the target organisation. This will help to position you as ‘experts’ in your area and/or their industry sector.

As well as sharing this content strategically via traditional means such as a news alert, and on your website you can also share it via social networks.

Those connected to the decision makers, influencers, gatekeepers and veto-holders can share this content via their personal feeds such as their LinkedIn updates, their Twitter account, their Facebook page or their Google+ account.

In addition, you could post it in relevant group or community discussions on LinkedIn and Google+, and put it on your company page, firm Twitter feed, Facebook page etc. In this way, you’re softly positioning your firm well before the RFP’s been issued and are ensuring that, should someone from the target organisation check you out, they’re likely to see this content.

When compiling your RFP response, you can point to the central repository for this content, be it your website, your blog or You Tube.

In some cases, firms may want to take it one step further and tailor specific professionals’ online profiles for a particular opportunity. This would involve a bit of work but, where an opportunity is of strategic importance to a firm, it may pay to ensure that profiles highlight those areas of key interest to the target client shortly before and during the pitch process. Profiles can easily be changed back afterwards.

Do any firms do this already?

I’ve anecdotally heard of a firm in the US that strategically places content on LinkedIn prior to RFPs being issued. They’re looking to position themselves in the tendering organisation’s eyes early. I think that’s a really smart approach.

I’m not aware of other firms doing this at this stage, but would love to hear of more examples if you’re aware of any.

Your 6-step approach to leveraging social media for RFP success

1. Use features such as LinkedIn’s Advanced Search to identify who, within the tendering organisation, is likely to be involved or have some input into the evaluation process.

2. Identify the key issues and considerations for the tendering organisation using your usual processes such as coffees/meetings with the client, strategy sessions with the client, client interviews, secondee interviews etc. and develop a content plan for the months leading up to the pitch. This can be as simple as a calendar setting out what you will be compiling when. Actively hunt out relevant third party content too, and build this into your plan. 

3. Develop/source the appropriate content.

4. Share this via social networks  - e.g.

  • directly with specific contacts (if and when appropriate), via a professional’s personal LinkedIn, Twitter, Google+ and Facebook accounts if he/she is directly connected with, or followed by, one or more of those who will be involved in the decision making process.
  • within LinkedIn groups and Google+ communities. 
  • on your website, your firm’s Twitter feed, Facebook page, and LinkedIn company page
When doing so, don’t forget to ask a question to encourage discussion and debate. 
5. Stay actively involved in any discussion threads around the content you’ve shared. 
6. Refer to your repository of content, where appropriate, in your RFP response.
Do you know of any firms already doing this?
How else could professional services firms leverage social media to increase their RFP success rate?

 

Should law firms look outside the law to find efficiencies?

There’s no doubt that law firms are under increasing pressure to do more with less.

There’s increased competition from non-traditional market players such as LPOs, Axiom style firms and those who’ve registered under ABS’s (at least in the UK and Australia).

Plus, there’s increased pressure on pricing from in-house counsel.

It’s no wonder firms are coming out of denial and are thinking about what they could or should be doing differently.

Richard Susskind was recently quoted in a great Legal Futures article – Susskind: firms starting to embrace new ways of working as ‘legal factories’ loom. In it he talked about how his consulting work has shifted from helping firms understand the need for change, to devising actual strategies to deal with it.

“The question now is ‘How do we go about rethinking the way we deliver our services? How do we go about analysing what we do, how do we go about managing it a different way, how do we decide whether or not we should be doing this routine work internally or externally?’”

He talked about the emergence of a legal process analyst, as

“a species of lawyer because while they need non-legal skills, they also require quite a lot of legal insight to know what the nature of the problem is, how best to break it down, how best to resource it and so forth”.

I am far from an expert in this area, but I do question whether this person does in fact, need to be a lawyer.

Or is it a case of the legal sector ASSUMING this is the case?

I may be wrong, but it strikes me that, what firms are looking to do, is very similar to the process the manufacturing sector has gone through with its focus on lean manufacturing.

I just wonder whether there’s something the legal community can learn from the manufacturing industry?

And from lean manufacturing specialists themselves.

I talked to one of my clients, a membership organisation for manufacturing-based organisations, whose members have been through the lean manufacturing process. They made an interesting observation:

“The output needs to be legal but the process doesn’t have to be.”

It’s a good point and possibly accounts for the rapid rise of LPOs.

So, where’s a good place to start?

Through my own business I’ve found that if you have a strong enough impetus to change, you will.

For me, it was the need to run my business and meet client demands within strict hours, given that I have to pick up my children from school each day.

It got me thinking that a logical starting point might be to ask those performing each task to write down their process as they’re doing it and to say how long it would typically take.

Then ask them to do it in half that time. They may just surprise you by coming up with a streamlined process that gets the same result. An analyst can then be brought in to find further efficiencies.

It’s great that law firms are engaging legal analysts. They should. But does the person really need to be a lawyer?

I’m not so sure…perhaps they could also look to lean manufacturing specialists to see if they can benefit from the process another sector has already been through.

What’s your view?

Will law firm websites even exist in 5 years’ time?

 

And, if so, what will they look like? 

With the growth in functionality of social media platforms, will there be a need for law firms (and other businesses) to maintain their own websites in the future?

In September 2011 I attended the APSMA conference in Sydney where there was a great panel session on ‘the evolution of our roles as professional service marketers’. When asked about how law firm websites have changed over the past 10 years, one of the panelists commented that her firm’s website is becoming much more of a resource centre and that the amount of content on it has grown exponentially.

Great Jakes in New York, have developed a ‘Rainmaker-focused website’, essentially comprising attorney microsites. This setup allows lawyers to customise the information that appears within their individual microsite (which sits within the overall firm site), and to organise that content across multiple pages.

The thing I love about this approach is that it allows lawyers to post reputation-enhancing content into their microsite so it’s linked to them, rather than getting lost elsewhere on the site. This also eliminates the need for lawyers to set up their own work-related blogs that are entirely separate from their firm’s website. I think this is a really smart approach.

As the proliferation of content continues and the channels diversify, I believe it will be those professionals and firms that provide valuable resources and content to their clients, prospective clients and other stakeholders that will prosper…However, it must be easy for them to find that content.

The power is increasingly in the hands of the client:

  • It’s the client who seeks out the info he/she wants
  • It’s the client who compares the relative merits of two or more providers
  • And it’s the client who determines the channels through which he/she will access info.

Having valuable resources which are regularly updated and which are easy to find and access will differentiate professionals/firms and, I believe, influence clients’ buying decisions going forward.

However, the old adage that good content will get found is simply not true any more. It’s those people who are active in the social media space, who have built their reputations, whose content is shared most. Is it good? Most of the time yes, but is there other good content out there? Most definitely. It’s just you don’t always know about it.

While I think engagement via social media will continue to grow, I think in 5 years time websites will become less necessary EXCEPT:

  • as a content repository (i.e. an expanded blog),
  • as a portal to transact business, or
  • as a place to find out a person/organisation’s contact details.

I believe the majority of people will visit these websites via social media platforms (whatever they may be in 5 years’ time) and that the majority of searches will take place within the social media platforms themselves.

What’s your prediction?   

N.B. I actually wrote this post in late 2011 but never posted it. One year on my thoughts are still the same! I’d love to hear yours.